Outlook allows you to delay the sending/delivery of your emails according to your preferences. There are two methods to delay sending emails in Outlook i.e. delay a single email and delay all emails. This guide looks into both methods in detail. Read on to learn how to proceed with these methods.

How to Delay Sending Email in Outlook

Delay an Email in Outlook

The method to delay a single email in Outlook is different as compared to delaying the delivery of all emails. This method is straightforward as you don't have to create any rule and you simply need to use the Delivery option to delay the sending according to your preferences.

Step 1. While you are composing an email, click on the More options arrow icon. It is displayed under the Tag group in the Ribbon.

Step 2. Then navigate to the Delivery section.

Step 3. Under that section, find and check the 'Do not deliver before' checkbox. Then specify the delivery time and date of the email when you wish to send the email.

Step 4. After configuring everything, click on Close. Now when you click Send after composing your email, the email will not be sent immediately. Instead, it will remain in the Outbox folder until your specified date and time.

If you decide that you want to send the email immediately at a later time, then follow these instructions:

  1. Navigate to the Outbox folder and find and open the delayed email.
  2. Under the Tags group in the Ribbon, click on the More options arrow icon.
  3. Now navigate to the Delivery options and find and clear the 'Do not deliver before' checkbox. Then click Close.
  4. Now click on the Send button. The email will be sent immediately.

Delay All Emails in Outlook

Outlook allows you to delay all emails' delivery with one option. In order to do this, you will need to create a rule for it. You should also keep in mind that you can only delay the delivery of all the emails by up to two hours.

Step 1. Click on File and navigate to Manage Rules & Alerts > New Rule.

Step 2. In the Step 1: Navigate to 'Start from a Blank Rule' and choose a template box, then click 'Apply rule on messages I send'. After that, click on the Next button.

Step 3. Now choose the conditions(s) list and check the checkboxes for the options you want and then click on Next to continue.

Step 4. Next, select action(s) list in the Step 1 and then choose the checkbox labeled 'defer delivery by a number of minutes'.

Step 5. Now in Step 2, input the description of the rule and then specify the number of minutes for which you wish to delay all your emails to be held before they are sent.

Step 6. After configuring the settings, click on OK and then click on Next.

Step 7. Now input a name for the rule in the Step 1 and then check the 'Turn on this rule' checkbox. Then click on Finish.

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