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Free Tips for iCloud Contacts Sync You Need to Know

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Brandon Eldred

August 14, 2018 (Updated: July 15, 2020锛

5 min read

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My work depends on my contacts. If I were to lose these contacts today, my career would take a huge hit. One of my biggest priorities is keeping my contacts safe. I have been advised to sync my contacts to iCloud where I can get them if I were to lose the ones on my iPhone. I don’t know how to do an iCloud contacts sync. Could you guys help me out? Thank you in advance. 聽 - from Ann

What got us interested in answering Ann’s question by writing a whole article about iCloud contacts sync is that we know she is not alone. Numerous iOS device users want to sync for iCloud contacts but they are not sure how to do it. After reading this article, you should be aware of how to do an iCloud contacts sync. Also, we will show you an easier and better alternative to iCloud to back up your contacts.

1: How to Set up iCloud Contact Sync

If you would like to have the ability to sync for iCloud contacts, you must set up iCloud contacts sync on your devices first. When you set up any device to sync its contacts to iCloud, all the contact information available on the device will be uploaded automatically to iCloud. You can set up the iCloud contacts sync on all your devices. These include your Mac, iOS device, and your Windows PC. We show you how to set up iCloud contacts sync on all these devices below.

Option 1: On Your iPhone/iPad/iPod touch

Step 1: Open Settings > tap [your name] > click iCloud. (If your device is running on iOS 10.2 and below, open Settings and tap iCloud.)

Step 2: Toggle on Contacts. On the popup that appears, select Merge.


Option 2: On Your Mac

Step 1: Tap the Apple Menu and then click System Preferences. The navigation menu is available at the top of your Mac screen.

Step 2: Tap iCloud and then select Contacts. Unlike your iOS device, your Mac will not ask you whether you wish to merge.

Sync Mac calendar with iPhone via iCloud

Option 3: On or iCloud for Windows

After you have turned on iCloud contacts on your iOS devices and Mac, the contacts will be available on iCloud. Hence, you can edit them on or in iCloud for Windows. To view the contacts you have synced to iCloud on Windows, follow the steps below:

Using iCloud for Windows:

Step 1: After installing iCloud for Windows, launch the app and sign in using your Apple ID and password.

Step 2: Make sure you have selected “Mail, Contacts, Calendar, and Tasks” and then click Apply. Your contacts should be available on your Windows PC after a few moments.

iCloud Windows


Step 1: On your PC web browser, visit Log in using your Apple ID and password.

Step 2: Tap the Contacts icon to view and edit the synced contacts.


2: Encounter Problem with iCloud Contacts Sync? Top 7 Fixes

It is possible that you might find yourself in a situation where you think that iCloud contacts sync is set up correctly but the sync function is not working as it should. If you can’t sync for iCloud contacts even after setting up the sync function, we offer you some solutions below:

1Check Your iCloud Settings

Sometimes, you may think that you have already turned on iCloud contacts while the reality is that you haven’t. To toggle on contacts, follow the simple steps below:

Step 1: Launch Settings, tap [your name] and click iCloud.

Step 2: Toggle on contacts. If contacts were already toggled on, toggle them off and then on again.


2Make Sure You Have Access to a Stable Cellular Network or Wi-Fi

For the iCloud sync to work, a stable internet connection is a requirement. If your internet connection is having issues, the iCloud contacts sync may not work. You can try switching the Wi-Fi network to see whether the iOS device will have the ability to sync for iCloud contacts.

turn off wifi networking

3Make Sure You Are Signed into iCloud Using the Same Apple ID

If you have set up iCloud contacts sync on different devices but you notice that not all contacts from the devices are appearing on iCloud, you will need to determine whether you have used the same Apple ID to sign into iCloud on all the devices. Some of your devices may be syncing to a different iCloud account. A simple way to fix this issue is to sign out of iCloud in all your devices and then sign in using the same Apple ID.


4Restart Your Devices

A bug may be causing your device to not sync its contacts to iCloud. You can simply fix this issue by restarting your device.


5Set iCloud as the Default Contacts Sync Account

You may have set another account as the default syncing account. For example, you could be using your Gmail account. To set iCloud as the default account, follow the steps below:

Step 1: Open Settings > tap Contacts.

Step 2: Click Default Account and then choose iCloud.


6Check Your iCloud Storage

Apple offers only 5GB for free. If you have already exhausted this free storage, you won’t have the ability to store anything else on iCloud including your contacts. To check your iCloud storage, follow the steps below:

Step 1: Open Settings, tap [your name].

Step 2: Tap iCloud and then click Manage Storage.


7Try Updating Your iOS Version

Updating your iOS version can help you fix a large number of bugs which could be keeping your iPhone from syncing contacts to iCloud. To update your iOS version, follow the steps below:

Step 1: Connect the device to a stable Wi-Fi network.

Step 2: Open Settings, click General and then select Software Update. Tap Download and Install.


3: Alternative but Professional Way for iCloud Contacts Sync

While you can do an iCloud contacts sync to keep your contacts safe, this method has a large number of limitations. For example, iCloud has a limited storage space. Therefore, not unless you pay to upgrade your storage, you won’t have the ability to sync for iCloud contacts when the storage is full. Instead of having to deal with the limitations presented to you when you are using the iCloud contacts sync function, you can use a better third-party professional tool to back up your contacts on your computer. The best tool to use is iMyFone iTransor聽backup and restore tool. The features of this tool has to be offered聽here:

Try It FreeTry It Free

  • You can back up your contacts,聽WhatsApp, SMS, and WeChat only.
  • Restoring only your contacts without any data loss is possible, as well as聽SMS, WeChat, and WhatsApp selectively restore without overwriting the data currently available on your iOS device.
  • During data restoration, you get to preview your contacts and other data to make sure you are restoring the data you need only.
  • You can merge your contacts with the contacts on your iPhone.
  • iMyFone iTransor works with all iOS devices. It is compatible even with the latest devices running iOS 11.4/12, iPhone X/ 8/8 Plus.

To use iTransor to back up your contacts on your computer, follow the simple steps outlined below:

Step 1: After installing iTransor on your computer, launch it. Tap Acquire Backup from Device & iCloud. It’s the first option on the left-hand column. Click Back Up Device to proceed.


Step 2: Connect the iOS device whose contacts you wish to back up to the computer. iTransor will detect your iOS device after trusting the computer. Keep your device connected during the backup process. On the right-hand column, tap Select One or More Data Type(s). Choose contacts under this option. If you also wish to back up Messages, WeChat, and WhatsApp, select these options too. Below the backup options, select the backup path.


Step 3: Tap Back Up to initiate the backup process. You will get a notification when the process is finished. Until then do not disconnect your iPhone.


Try It FreeTry It Free

After backing up your contacts using iTransor, you will have the ability to restore the partial backup to your iPhone any time you wish to. iTransor will not overwrite your iPhone data during the restoration process like Apple services such as iCloud and iTunes would. iTransor also allows its users to download the backups they have on iCloud for free and view them.

If you need to do an iCloud contacts sync, this article should help you. If you have been experiencing any issues with syncing your iCloud contacts, this article provides solutions to iCloud syncing problems. While iCloud is a great option to use to sync your contacts, it does have some limitations. An easier and better way to back up your contacts is by using a third-party professional tool called iTransor. iTransor is available for both your Mac and Windows PC, so feel free to tell us what you think in the comments section.

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