How to Manage iCloud Storage on Mac

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iCloud is one of the backup options offered by Apple to iOS device users. Since iCloud offers you fixed storage space depending on the plan you choose, your storage space may become full and you may need to delete some of your old backups. Also, you may find that your iCloud Photo Library is taking too much of your iCloud storage space and you may want to disable it. To do any of these tasks, you have to know how to manage iCloud storage on mac. In this article, we will show you how this can be done.

Part 1. How to Access iCloud Storage on Mac

If you have run out of iCloud storage for backups of either your Mac or iOS files, you can now easily manage the backups and data for your devices right on your Mac. Accessing your iCloud to manage your storage on Mac is easy; all you have to do is follow the steps below:

Step 1: Open Apple menu and then tap System Preferences.
Step 2: Click iCloud and then tap Manage.

icloud manage mac

Part 2. How to Manage iCloud Storage on Mac

1. Manage iCloud Storage by Deleting Old Backup

As we had mentioned earlier on, iCloud gives you fixed storage space. Sometimes, this storage space can become full. If you still want to back up your device, the only option available is to delete your old iCloud backups. This can be done on your mac by following the steps below:

Step 1: Open the Apple Menu and select System Preferences.
Step 2: Tap iCloud and then tap Manage.
Step 3: On the left, tap Backups.
Step 4: On the right, choose an iOS device whose backup you wish to delete. Tap Delete.

delete icloud on mac

Usually a lot of backup is useless, it only takes up space. So if you want more iCloud storage, it is a good option to clean up the old backup.

2. Manage iCloud Storage by Stopping Using iCloud Photo Library

When iCloud Photo Library is enabled, all the pictures you take will be stored on iCloud. Your deleted photos will remain on iCloud for 30 days. This can take too much of your iCloud space. The best thing you can do is disable iCloud Photo Library to save your storage space. To do this on Mac, follow the steps below:

Step 1: Open Apple Menu and select System Preferences.
Step 2: Tap iCloud and then click Manage.
Step 3: Choose Photo Library. Choose Disable and Delete.

disable icloud photo library

3. Manage iCloud Storage by Removing Files and Folders

If you need some little extra space on iCloud or you need to remove some few files, this can be done on Mac. Follow the steps below to do this:

Step 1: Open the Finder Window.
Step 2: Tap iCloud Drive.
Step 3: To view the files inside a folder, double-click it.
Step 4: Choose a file that you wish to delete and then right click on the file.
Step 5: Choose Move to Trash. This deletes the file. To delete a full folder, you can just right-click on it and choose Move to Trash.

delete icloud files mac

Part 3. One Thing You Should Know about iCloud Storage

Almost every iPhone user is using iCloud to backup files, but very few people are aware of a problem that iCloud storage may lead to privacy leak. iCloud is not as secure as it seems and privacy leakages do happen around you. Rather than knowing how to manage iCloud storage on your computer, you should know how to protect your personal privacy on iPhone.

If you already have private information on iCloud and you wish to avoid a possible privacy leak, you should delete this data. Just save it on your phone and delete it when you don't need it. If you use the normal methods to delete the data, it can be recovered quite easily. To avoid private data recovery, the best thing you can do is use iMyFone Umate Pro for Windows or iMyFone Umate Pro for Mac to delete your data. This is the best iOS data eraser you can use to protect your privacy.

The features offered by iMyFone Umate Pro include:

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  • You can delete your contacts, messages, call history, media files, browsing data, and more with a 0% chance of recovery.
  • You can delete third-party app data completely. The supported apps include Kik, WeChat, WhatsApp, Viber and over 10 more third-party apps.
  • You can preview and erase your deleted data that are actually still saved on the device permanently.
  • You can scan and wipe private fragments and traces of third-party apps completely to avoid privacy leak.

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To delete your private data on your iPhone using iMyFone Umate Pro, follow the steps below:

Step 1: Connect your iOS device to your computer. Trust the computer if you are connecting the iPhone for the first time.

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Step 2: Launch iMyFone Umate Pro on either your Mac or PC. Tap Erase Private Data and then tap Scan.
Note: If you want to view and erase your deleted data, you can choose Erase Deleted Files to help you.

erase guide

Step 3: After the scan, you can preview the private data. Select the private files you wish to delete and then tap Erase Now.

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Step 4: Select the security level and then type “delete” in the text box below the security level.

erase guide

Step 5: Tap Erase Now and wait as iMyFone Umate Pro deletes your private data.

erase guide

For the process to run smoothly, keep your device connected to the computer and avoid using the device until the process is finished. Don’t stop the erasing process before it is finished to avoid damaging your device or data.

Tips on How to Turn Off iCloud on Mac

If you don’t want your iPhone to back up its files on iCloud, you can turn iCloud off. To do this, follow the steps below:

Step 1: Open Apple Menu and choose System Preferences.
Step 2: Tap iCloud and then tap Sign out on the left-hand side of the iCloud window.

turn off icloud mac

Step 3: Choose the data to keep and then tap Keep a Copy.

turn off icloud mac


If you have been wondering how to manage iCloud storage on mac, this article should show you everything you need to know. If you have backed up private data on iCloud and you want to protect your privacy, this data has to be removed. iCloud data leakage usually happens. The best way to erase your private data is through a third-party tool like iMyFone Umate Pro that erases the data with a 0% chance of its recovery.