How to Convert Email to PDF from MSG, EML, and Outlook Easily

Category: Edit PDF

June 6, 2025 2 mins read

Ever needed to archive an important email, share a clean record with someone, or preserve business communications for legal or professional use? Converting your email to PDF is one of the simplest and most effective ways to keep your messages safe, accessible, and easy to share.

Whether you're working with MSG files, EML exports, or standard Outlook messages, this guide will show you how to convert email to PDF quickly and easily — no tech skills required. Let’s dive in and make email backup stress-free!

Saving an email as a PDF is a great way to keep a permanent, shareable copy for documentation, legal use, or backup. Whether you're using Gmail, Outlook, or a local email client, the steps are simple. Follow this detailed guide:

Step 1 Open the Email

Open the email you want to convert. In Gmail, click the message to view it fully. In Outlook, double-click the email to open it in a new window. For .eml or .msg files, open them using Outlook or another compatible email viewer.

Step 2 Click the Print Option

Find the Print button or option in your email client:

G mail / Outlook / iCloud / Yahoo (web): Open the email > Click Print > Select “Save as PDF” > Click Save.

This will open your system's print dialog box.

Step 3 Save the File

Click Save, choose your preferred folder, give the file a clear name, and confirm. Your email is now saved as a PDF and ready to use.

Saving emails as PDFs on Android devices, such as Samsung phones, is quick and easy. Here’s how to do it using popular email apps like Gmail, Microsoft Outlook, and Yahoo Mail.

Step 1: Open the email you want to save.

Step 2: Tap More (three dots) in the top right corner and select Print.

Step 3: Choose Save as PDF as the printer option and tap the yellow PDF icon to save.

You can follow the same basic steps across Gmail, Outlook, iCloud Mail, and Yahoo Mail on your iPhone to save an email as a PDF:

Step 1: Open the email you want to save.

Step 2: Tap the More button (typically shown as three dots or “•••”) in the top or bottom corner.

Step 3: Select Print, Print all, Print Conversation, or Print or share… depending on the app.

Step 4: In the Print Preview, tap the Share icon (a square with an arrow pointing up).

Step 5: Tap Save to Files to store the PDF on your iPhone or in iCloud Drive.

After saving your emails as individual PDF files, you can easily merge them into one document using PDFacademy. Follow these simple steps:

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Step 1: Save Emails as PDFs and Open PDFacademy

Convert each email to a PDF using your email client’s print or export function, then launch PDFacademy on your device.

Step 2: Upload and Combine PDFs

Import all your saved email PDFs into PDFacademy, then use the merge feature to combine them into a single organized file.

Step 3: Save the Combined PDF

Choose a location to save your merged PDF, making it easy to manage and share all your emails in one document.

Turning emails into PDFs is a fast, effective way to back up, organize, and share important messages. Whether you're using Gmail, Outlook, or other platforms, the steps are simple—and with tools like PDFacademy, you can even merge multiple emails into one clean document. Start converting and take control of your email archive today!

Heather Marston

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