How to Manage Multiple iOS Devices with One Apple ID

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Sharing the same Apple ID is a common occurrence among family members with multiple iOS devices. This works great when you need to share purchased items among your family members, however keeping your personal data separate can be a bit tricky. Fortunately, you can achieve this with minimum effort.

How to Manage Multiple Apple Devices with One Apple ID?

To manage multiple iOS devices with one Apple ID, you will have to use the sharing feature. Of course, everyone likes to keep their personal data separate, which is also possible; you will just have to set up individual Apple ID for every member of your family. So each device will have two Apple IDs; one for sharing purchased items and one for personal data.

1 Use One Apple ID for Sharing iTunes and App Store Purchases

Steps to manage multiple apple devices with one family apple id are pretty straightforward. Make sure to repeat the instructions on all devices that are sharing one Apple ID.

Step 1. Open Settings app on the iDevice and navigate to iTunes & App Store.

Step 2. Once there, provide the Apple ID and password that you intend to share among multiple devices. This ID will be used for your purchases. This same ID will be used when setting up every single of the iDevices of your member members.


Once you have signed in, all the purchases made on that ID will be automatically downloaded into all the iOS devices sharing the same ID. If you want to avoid this, then navigate to Settings > iTunes & App Store and turn off Automatic Downloads option.

2 Keep Your Private Files Separate Using the Individual Apple ID

Now that you have set up the same Apple ID on multiple iOS devices for sharing the purchases, you would like to keep your personal data separate from your family members (each of your family member might want to do this). To achieve this, you will have to set up an individual Apple ID on your iDevice in order to access iCloud as well as other services.

Step 1. Open Settings app on your iDevice and navigate to iCloud.

Step 2. Sign in using your individual Apple ID (create a separate ID if you haven’t done it already).



Keep in mind that all your family members sharing the same ID will have to set up their own individual Apple ID on their iDevice to keep their private files separate.

Now everything that is connected to iCloud including contacts, FaceTime, messaging, etc. will only be yours to see. Furthermore, this configuration will also break any links associated to the previous Apple ID. The data on previous ID such as calendar entries will also become unavailable. Apart from iCloud, your individual Apple ID will also need to be updated for other apps and services that were using the shared Apple ID before.

It is highly recommended that you update the new individual Apple ID for FaceTime and iMessage as well. To do this, tap on FaceTime and Messages and then head over to iTunes Apple ID and then update them using your individual ID.

That’s it! After following the above mentioned steps, your personal data will be separate and hidden from your family members even if you are sharing an Apple ID with them.

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What to Do If Your Private Data Shared with Family Apple ID

If your private data shared with your family Apple ID, you have to permanently delete all your private data from these devices, then iMyFone Umate Pro is highly recommended. It is a professional iPhone data erasing tool that offers various useful features and makes it convenient for you to keep your privacy safe.

Umate Pro iphone data eraser

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  • Permanently erase any or all data from your iDevice.
  • Scan and delete your private data such as contacts, messages, call history, photos, etc. and make them unrecoverable to protect your privacy.
  • Wipe data fragments/traces left by third-party apps such as WhatsApp, Viber, WeChat, etc.
  • Delete third-party apps in bulk and erase their data permanently.
  • Scan and erase already deleted files and remove any chances of recovering them.
  • Fully compatible with latest iOS devices.
  • Supports both MacOS and Windows platforms.
  • Highly spoken of by hundreds of well-known media including MacWorldiPhoneinCanadaAPPKED, etc.

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Steps to Permanently Erase Private Data on iDevice

Step 1. Launch iMyFone Umate Pro. And connect the iDevice.

Step 2. From the home interface of Umate Pro, select Erase Private Data tab and then click Scan.

scan your private data

Step 3. The next step is about previewing and selecting the items you wish to permanently erase. After you have selected the files, click Erase Now button to proceed.

preview and select private data

preview and select private data