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Virtual meeting is a meeting online where people meet and communicate in the same virtual room. When you need to cooperate with people far away from you, teach others from all around the world, or join a group with the same interest, virtual meetings will help you a lot.

virtual meeting

There are many virtual conferencing platforms on the market. Do you have difficulty choosing from and using them? Now here read the full guide of the best 7 virtual meeting platforms.

Part 1. Types of Virtual Meetings

1 Video Conferencing

It allows all participants to communicate with others through video streaming in real time. It's more like face-to-face communication. Most virtual meeting tools support this.

2 Audio Conferencing

Sometimes we don't need to see other people in the meeting. In other words, we want to only concentrate on the sound. In this case, we can use an audio meeting online.

3 Web Conferencing

This virtual meeting allows you not to download any software. You can just host or join a meeting online via the browser.

4 Screen Sharing

When you want to show something to others on your screen or make a presentation in a meeting, you can choose the screen-sharing function in some software. Then other participants can view your screen in real-time.

Part 2. 7 Best Platforms for Virtual Meetings

Conference capacity Free version available Screen sharing & recording Whiteboard E2E encryption Price(per/month)
Zoom 100
yes
yes
yes
no
$14.99
Skype 50
yes
yes
no
yes
$2.99
Microsoft Teams 250
yes
yes
yes
yes
$5.00
Cisco Webex 200
yes
yes
yes
yes
$13.50
Google Meet 100
yes
yes
no
yes
$6.00
LifeSize 300 
yes
yes
yes
yes
$16.95
BlueJeans Meeting 500 
yes
yes
yes
yes
$9.99-$16.66

1. Zoom

Zoom allows you to have video/audio/chat communication online with others. It supports iOS, Android, Windows, and Mac. It’s widely used for working meeting and teaching.

zoom

Features

  • Hold up to 100 people in a meeting
  • Screen sharing and recording
  • Online whiteboard

Pros

  • High-quality video/audio
  • Powerful features
  • Free and easy to use
  • User experience: user friendly with simple and easy to use software interface

Cons

  • Lack of comment control
  • Security problems

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iMyFone MirrorTo is an easy-to-use app that can stream all kinds of virtual meetings from your phone to a computer so that you can enjoy a bigger screen without downloading a variety of virtual conferencing tools on the PC anymore. MirrorTo helps you make the desktop more concise.

Screen Sharing Online with MirrorTo

Reviews (49)
  • Live streaming almost every picture, audio & video from your phone to PC, such as meetings like Zoom, TikTok, YouTube, and so on.
  • Support screenshots and recording your phone screen on PC so you can get meeting minutes with MirrorTo.
  • Control your phone screen on your PC with a keyboard and mouse, like playing PUBG mobile game on PC.
  • Transfer files from PC to Android fast and conveniently.

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2. Microsoft Teams

Microsoft Teams is an open workspace where you can join a virtual meeting, send a file, and screen sharing your presentation. It’s available to everyone.

microsoft teams

Features

  • Up to 200 people in a meeting
  • Document storage
  • Screen sharing
  • Full telephony

Pros

  • No cost if you are a Microsoft 365 user
  • User-friendly toolbar

Cons

  • Lack of notificatons
  • Large storage usage

3. Google Meet

Google Meet make a virtual video/audio meeting secure. You can use it just directly via the browser without downloading it. It will be more convenient and easy.

google meet

Features

  • Up to 100 participants
  • 60 minutes limitation for free version
  • Meeting recording

Pros

  • Easy to use
  • Document collaboration
  • Secure and private

Cons

  • Limited features
  • Not more than 100 participants
  • Annoying notifications
  • High bandwidth required

4. Skype

Skype is much more like Zoom, but in my opinion, the security of Skype is much more better than Zoom. You can have a private communication on Skype.

skype

Features

  • Smart messaging
  • Screen sharing
  • Private and secure

Pros

  • Private and secure
  • Available on many platforms
  • Comprehensive online help

Cons

  • No real face-to-face interactions
  • No language translation services
  • Takes high bandwidt

5. Cisco Webex

Cisco Webex is video/audio virtual conferencing application with multiple features and support iOS, Android, and Blackberry.The biggest difference between Cisco Webex and Zoom is the meeting capacity.

webex

Features

  • Up to 200 participants in a meeting
  • Free video calls and screen sharing
  • Online whiteboard

Pros

  • Secure
  • Easy to use and look after
  • Remove Background noise

Cons

  • Positioning for SME customers
  • More features needed
  • Take high bandwidth

6. LifeSize

LifeSize can be used to host and join virtual meetings on cloud video conferencing. It supports mobile, desktop, and browser.

lifesize

Features

  • Calendar integrations
  • Screen sharing

Pros

  • Up to 300 participants
  • Professional
  • Fluently using

Cons

  • A little high bandwidth requirements
  • Lack of features
  • Low quality audio

7. BlueJeans Meeting

BlueJeans Meeting provides high-fidelity audio and video, providing a unique conference function and experience.

bluejeans

Features

  • Secure conversations
  • Dolby voice
  • Virtual backgrounds
  • Offer highlight reels

Pros

  • Support multiple platforms
  • High quality of audio and visual
  • Secure communication

Cons

  • Struggle to correctly transcribe speeches

Part 3. How to Run a Virtual Meeting Successfully?

Step 1. Determine the meeting topic and process

Set a theme for your meeting and arrange the process of it. We join a virtual meeting for a certain purpose. You should also convey the intention of what you want participants to do or think about after the meeting.

Step 2. Choose a suitable platform

I’m sure you have known about the above 8 virtual conferencing tools. Now choose a suitable one for your meeting according to your theme and team.

Step 3. Familiar with conference software and its functions

After choosing the right platform for your meeting, you need to know well about the software and its functions. Make a full use of its features to enrich the process of your meeting.

Step 4. Settle the scheduling and invite participants

Schedule the time of your meeting and send invitations before a few days like a week.

Step 5. Screen recording & meeting record

When the meeting begins, remember to record the screen. If you have arranged a meeting recorder, he/she can also write something about the meeting.

Step 6. Send email after a meeting

After the meeting, you should send emails to the participants about meeting minutes

Part 4. FAQs about Virtual Meetings

1. How do you make a virtual meeting more interactive?

  • Share your idea at the beginning

It's a useful way to make everyone in the meeting feel comfortable and relaxed. If you can share a funny story, it will be better for the atmosphere.

  • Ask questions

Put forward questions and let participants answer them. You can also prepare some gifts for them if they answer the questions correctly. Get more questions below.

  • Make full use of functions on the software

You can use a virtual whiteboard in the meeting to make clear presentations just like you are sharing something. Transcribe your files to those who come from a different country.

2. Ice breakers questions for virtual meetings.

  • What is your favorite film and why?
  • Where are you in the world now?
  • Which singer or actor do you like best?
  • Which superpower do you want to have?

3. What do I need to do if I join a virtual meeting?

  • Clarify the theme of the meeting.
  • Prepare a few questions to ask in the virtual meeting.
  • Know what you have learned from the meeting and what you should do after a meeting.
  • Better to give feedback.

Conclusion

Vitual meetings are more and more popular in our life and work. Choose an easy to use platform is also very important. Hope this article can help you.

iMyFone MirrorTo is a wonderful screen mirroring app can help you stream your virtual meetings on Zoom, Microsoft Teams, Skype, Cisco Webex Meeting, and other tools. Try it now to ease your life and work.

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