7 Best Virtual Meetings Platforms in 2023

Virtual meeting is a meeting online where people meet and communicate in the same virtual room. When you need to cooperate with people far away from you, teach others from all around the world, or join a group with the same interest, virtual meetings will help you a lot.

There are many virtual conferencing platforms on the market. Do you have difficulty choosing from and using them? Now here read the full guide of the best 7 virtual meeting platforms.

Part 1. Types of Virtual Meetings

1 Video Conferencing

It allows all participants to communicate with others through video streaming in real time. It's more like face-to-face communication. Most virtual meeting tools support this.

2 Audio Conferencing

Sometimes we don't need to see other people in the meeting. In other words, we want to only concentrate on the sound. In this case, we can use an audio meeting online.

3 Web Conferencing

This virtual meeting allows you not to download any software. You can just host or join a meeting online via the browser.

4 Screen Sharing

When you want to show something to others on your screen or make a presentation in a meeting, you can choose the screen-sharing function in some software. Then other participants can view your screen in real-time.

Part 2. 7 Best Platforms for Virtual Meetings

	Conference capacity	Free version available	Screen sharing & recording	Whiteboard	E2E encryption	Price(per/month)
Zoom	100					$14.99
Skype	50					$2.99
Microsoft Teams	250					$5.00
Cisco Webex	200					$13.50
Google Meet	100					$6.00
LifeSize	300					$16.95
BlueJeans Meeting	500					$9.99-$16.66

1. Zoom

Zoom allows you to have video/audio/chat communication online with others. It supports iOS, Android, Windows, and Mac. It’s widely used for working meeting and teaching.

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2. Microsoft Teams

Microsoft Teams is an open workspace where you can join a virtual meeting, send a file, and screen sharing your presentation. It’s available to everyone.

3. Google Meet

Google Meet make a virtual video/audio meeting secure. You can use it just directly via the browser without downloading it. It will be more convenient and easy.

4. Skype

Skype is much more like Zoom, but in my opinion, the security of Skype is much more better than Zoom. You can have a private communication on Skype.

5. Cisco Webex

Cisco Webex is video/audio virtual conferencing application with multiple features and support iOS, Android, and Blackberry.The biggest difference between Cisco Webex and Zoom is the meeting capacity.

6. LifeSize

LifeSize can be used to host and join virtual meetings on cloud video conferencing. It supports mobile, desktop, and browser.

7. BlueJeans Meeting

BlueJeans Meeting provides high-fidelity audio and video, providing a unique conference function and experience.

Part 3. How to Run a Virtual Meeting Successfully?

Step 1. Determine the meeting topic and process

Set a theme for your meeting and arrange the process of it. We join a virtual meeting for a certain purpose. You should also convey the intention of what you want participants to do or think about after the meeting.

Step 2. Choose a suitable platform

I’m sure you have known about the above 8 virtual conferencing tools. Now choose a suitable one for your meeting according to your theme and team.

Step 3. Familiar with conference software and its functions

After choosing the right platform for your meeting, you need to know well about the software and its functions. Make a full use of its features to enrich the process of your meeting.

Step 4. Settle the scheduling and invite participants

Schedule the time of your meeting and send invitations before a few days like a week.

Step 5. Screen recording & meeting record

When the meeting begins, remember to record the screen. If you have arranged a meeting recorder, he/she can also write something about the meeting.

Step 6. Send email after a meeting

After the meeting, you should send emails to the participants about meeting minutes

Part 4. FAQs about Virtual Meetings

1. How do you make a virtual meeting more interactive?

• Share your idea at the beginning

It's a useful way to make everyone in the meeting feel comfortable and relaxed. If you can share a funny story, it will be better for the atmosphere.

• Ask questions

Put forward questions and let participants answer them. You can also prepare some gifts for them if they answer the questions correctly. Get more questions below.

• Make full use of functions on the software

You can use a virtual whiteboard in the meeting to make clear presentations just like you are sharing something. Transcribe your files to those who come from a different country.

2. Ice breakers questions for virtual meetings.

• What is your favorite film and why?
• Where are you in the world now?
• Which singer or actor do you like best?
• Which superpower do you want to have?

3. What do I need to do if I join a virtual meeting?

• Clarify the theme of the meeting.
• Prepare a few questions to ask in the virtual meeting.
• Know what you have learned from the meeting and what you should do after a meeting.
• Better to give feedback.

Conclusion

Vitual meetings are more and more popular in our life and work. Choose an easy to use platform is also very important. Hope this article can help you.

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